Understanding Applicant Tracking Systems (ATS) and Your CV

What Is an Applicant Tracking System?

An Applicant Tracking System, or ATS, is software used by employers to streamline the hiring process. ATS helps companies manage job applications, track candidates, and sort through large volumes of resumes. By filtering applications based on keywords, qualifications, and format, ATS aims to identify the most qualified candidates quickly and efficiently.

However, many job seekers are unaware that their CVs may never be seen if they’re not ATS-friendly. That’s why understanding how ATS works is essential to getting your CV into the hands of a hiring manager.

How Does an ATS Work?

When you apply to a job, your CV is typically scanned by the ATS first. Here’s a general breakdown of how the system works:

1. Scanning: The ATS scans your CV to recognize keywords and key sections, like “Experience,” “Education,” and “Skills.” It reads your document similarly to a search engine, picking up on specific words and phrases.

2. Parsing: The ATS then parses, or breaks down, the information on your CV into a database format so it can be sorted and filtered. Your experience, skills, and qualifications are categorized and matched with the job description.

3. Ranking: Based on keyword matches, qualifications, and other criteria, the ATS ranks or scores your CV. Only the top-ranking applications make it to the hiring manager’s desk.

How to Make Your CV ATS-Friendly

Optimizing your CV for ATS can make a significant difference in your application outcome. Here are some tips to help your CV get past the ATS filter.

1. Use Simple Formatting

ATS can struggle with complex formatting. Stick to a clean, professional format without elaborate designs, graphics, or non-standard fonts. Here’s what to keep in mind:

• Avoid columns and tables, which can confuse the ATS.
• Use standard headings like “Work Experience,” “Education,” and “Skills.”
• Stick to fonts like Arial, Calibri, or Times New Roman.

2. Incorporate Relevant Keywords

Review the job description carefully and note keywords used for skills, experience, and qualifications. Then, incorporate those keywords into your CV naturally. For instance:

• If the job requires “project management” skills, use that exact phrase if it applies to you.
• Don’t keyword-stuff (ATS is smart enough to recognize this), but be sure the primary terms and phrases are present.

3. Customize Your CV for Each Job

Each job will have unique requirements, so tailor your CV for each application. Generic CVs may not score high enough if they lack specific keywords or phrases relevant to the job description. This means:

• Highlighting specific skills or experiences that directly relate to the job.
• Ensuring that the key qualifications listed in the job ad appear on your CV.

4. Optimize Job Titles and Dates

To ensure your job titles and dates are parsed correctly:

• List your job title, company name, and employment dates clearly.
• Avoid overlapping dates, which can confuse the system.
• Use standard date formats, like “Jan 2020 – May 2022.”

5. Use Standard CV Sections

ATS often looks for specific sections. Make sure to include these common ones:

• Contact Information
• Work Experience
• Education
• Skills
• Certifications (if applicable)

Other sections, like “Volunteer Experience” or “Projects,” can also be included if relevant but ensure they’re clearly labeled.