How to Prepare for an ATS-Compatible CV

What is an ATS?

An ATS (Applicant Tracking System) is software used by employers to manage job applications. It scans CVs for keywords, formats, and relevant information to determine if an applicant matches the job requirements. A poorly formatted CV or one lacking key terms may be automatically rejected before a recruiter even reads it.

Tips for Creating an ATS-Compatible CV

1. Use a Simple, Clean Format

ATS software can struggle to read complex layouts. Keep your CV design clean and professional by:

• Avoiding tables, text boxes, and graphics.
• Using a standard font like Arial, Calibri, or Times New Roman in 10-12pt size.
• Saving your CV as a Word document (.doc or .docx) or as a PDF only if the job posting specifies it accepts PDF files.

2. Optimize for Keywords

Tailor your CV to the job description by incorporating relevant keywords. These may include skills, qualifications, or specific tools mentioned in the job listing. For example, if the job description highlights “project management” and “Agile methodology,” be sure to include those terms if applicable to your experience.

3. Structure Your CV Effectively

Use standard headings to help the ATS parse your information correctly. Examples include:

• Contact Information
• Professional Summary
• Work Experience
• Skills
• Education
• Certifications

Avoid unconventional headings like “What I Bring to the Table,” as they may confuse the system.

4. Avoid Fancy Formatting

While creative resumes with icons, colors, and charts may look impressive to a human reader, ATS software often cannot interpret these elements. Stick to plain text and avoid unnecessary embellishments.

5. Be Specific and Consistent

• Use consistent date formats (e.g., MM/YYYY or YYYY-MM).
• Include measurable achievements. For instance, instead of saying “Managed a team,” say “Managed a team of 10 and increased productivity by 20%.”
• Avoid vague terms like “various responsibilities” or “assisted with.”

6. Include Contact Information Correctly

Place your name, phone number, email address, and LinkedIn profile (if applicable) at the top of the CV. Avoid headers or footers, as some ATS systems may not recognize text placed in these areas.

7. Spell Out Acronyms and Abbreviations

While it’s fine to include common acronyms, make sure to spell them out the first time they appear. For example: Certified Scrum Master (CSM) or Search Engine Optimization (SEO).

8. Test Your CV for ATS Compatibility

Before submitting, test your CV’s ATS compatibility by:

• Copying and pasting it into a plain text document to check for readability.
• Using online ATS checkers to get feedback on formatting and keyword usage.

Conclusion

Creating an ATS-compatible CV is about balancing simplicity with strategic optimization. While it’s essential to cater to the ATS, remember that your ultimate audience is a hiring manager. Focus on presenting your skills and experiences clearly, while ensuring your CV aligns with the job posting’s requirements. With these steps, you can increase your chances of making it past the ATS and securing that interview!